Display the Z-report

  • Updated

The Z-receipt or Z-report is the end of the day report that enforePOS creates. In enforePOS this document is called Z-report. In this How-To you will learn which information is reported in the Z-report and how you can create it with in enforePOS when you are closing the business day.

The Z-report is divided into several sub-reports and contains, for example, the following information:

  • Start and end of the Z-report (with date and time)
  • Consecutive numbering of the Z-report
  • Revenue from sales
  • Revenue from deposits on customer accounts
  • Tips
  • Refunds
  • Deposits and withdrawals when you work with cash management
  • Breakdown of incoming and outgoing payments by payment method
  • List of transactions made

The Z-report begins when the business day is started and ends when the business day is closed (see also Start and Close Business Day).

Display the Z-report

To access the current Z-report, proceed as follows:

  1. In the POS menu, open Sales Accounting > Devices > Current business day.
    ⮕ The current business day is displayed.

    The Z-report is divided into the following tabs:
  • Sales
  • Payment Methods
  • Cash drawer (only when the cash drawer is activated on the relevant cash register)
  • Categories
  • Sales Items
  • Transactions
  • Sales

    Your key business figures are clearly summarized in the Sales tab. This will give you a quick overview of your income and expenses. mceclip0.png

    In doing so, your business metrics are presented according to:

    • Sales
      • Total revenue from sales of inventory sales items, build to order sales items as well as services
      • Total revenue from sales of escrow
      • Total revenue from sales of vouchers
    • Refunds
      • Total expenses from refunds for inventory sales items, build to order sales items as well as services
      • Total expenses from refunds of escrow
      • Total expenses from refunds of returned vouchers
    • Vouchers
      • Total value of all newly issued vouchers from sales
      • Total value of all newly issued vouchers from refunds
      • Total value of all refunds of returned vouchers
      • Total value of all redeemed vouchers
    • Tips (only displayed if at least a tip was taken)
      • Total tips collected from cash payments
      • Total tips collected from non-cash payments
    • Customer Accounts
      • Total deposits to customer accounts
      • Total payouts from customer accounts
      • Total refund credits to customer accounts
      • Total redemptions of customer account balances
    • Invoices
      • Total sales on invoice
      • Total amounts of cancelled open invoices from sales
      • Total payments of open invoices from sales
  • Payment Methods

    In the Payment Methods tab, all sales are summarized in detail according to the respective payment method. Revenues and expenses subject to sales tax are presented according to their respective tax rate. mceclip1.png

    Your business metrics are grouped by payment method as follows:

    • Cash Payments · In
      • Total cash revenue from taxable transactions broken down by respective tax rate
      • Total cash revenue from sales of escrow
      • Total cash revenue from tips
      • Total cash revenue from sales of newly issued multi-purpose vouchers
      • Total cash revenue from sales of newly issued single-purpose vouchers
      • Total cash revenue from payment of outstanding invoices from sales
      • Total cash revenue from deposits on customer accounts
    • Cash Payments · Out
      • Total cash payouts from refunds of taxable transactions according to their respective tax rate
      • Total cash payouts from refunds of escrow
      • Total cash payouts from refunds of returned multi-purpose vouchers
      • Total cash payouts from refunds of returned single-purpose vouchers
      • Total cash payouts from customer accounts
      • Total cash payouts from outstanding refunds
    • Card Payments · In (Debit & Credit Card & ELV)
      • Total revenue by card payments from taxable transactions according to their respective tax rate
      • Total revenue by card payments from sales of escrow
      • Total revenue by card payments from tips
      • Total revenue by card payments from sales of newly issued multi-purpose vouchers.
      • Total revenue by card payments from sales of newly issued single-purpose vouchers
      • Total revenue by card payments from payment of outstanding invoices
      • Total revenue by card payments from deposits to customer accounts
    • Card payments · Out (Debit & Credit Card)
      • Total refunds of card payments from sales with taxable transactions according to their respective tax rate
      • Total refunds of card payments from sales of escrow
      • Total refunds of card payments of returned multi-purpose vouchers.
      • Total refunds of card payments of returned single-purpose vouchers
      • Total refunds of card payments for customer account payouts
      • Total refunds of card payments for the payment of open refunds.
    • Voucher Payments · In
      • Total voucher payments from taxable transactions according to their respective tax rate
      • Total voucher payments from sales of escrow
      • Total voucher payments from payment of outstanding invoices
    • Voucher Payments · Out
      • Total refunds from taxable transactions according to their respective tax rate issued as vouchers
      • Total refunds from escrows issued as vouchers
      • Total payout of outstanding refunds issued as vouchers
    • Customer Account Payments · In
      • Total sales paid with customer account from taxable transactions according to their respective tax rate
      • Total sales of escrows paid with customer account
      • Total open invoices paid with customer account
    • Customer Account Payments · Out
      • Total credits on the customer account coming from refunds of taxable transactions according to their respective tax rate
      • Total credits on the customer account from refunds from escrows
      • Total credits on the customer account from payouts of outstanding refunds
    • Sales via Invoice
      • Total revenue from invoice payments from taxable transactions according to their respective tax rate
      • Total revenue from invoice payments from sales of escrows
      • Total revenue from invoice payments from sales of newly issued multi-purpose vouchers.
      • Total revenue from invoice payments from sales of newly issued single-purpose vouchers
    • Cancellations without payout
      • Total reimbursements from sales
      • Total reimbursements from escrow
      • Total refunds from returned single-use or reusable vouchers
    • Breakdown of Card Payments
      • Total card payments from sales split by card type (credit card, debit card, ELV)
      • Total refunds via card payments from sales broken split by card type (credit card, debit card)
  • Cash Drawer

    The Cash drawer tab is displayed only when the cash drawer is activated on the relevant cash register.

    The Cash Drawer tab contains the cash balance and all cash transactions (split into starting balance, cash payments, cash refunds, cash deposits, cash withdrawals, and cash tips).

    Below are listed all the counting protocols. The exact denomination of the cash on hand is listed in the counting protocol. Cash can be counted at any time. All counting protocols are added to the Z-report. The most recent closing summary is the first one in the list.

    mceclip2.png

  • Categories

    In the Categories tab, all sales are divided by sales category, including the sales tax rate.

    mceclip3.png

  • Sales Items

    In the Sales Items tab, all sales are listed by individual sales items grouped by sales category.

    mceclip4.png

  • Transactions

    In the Transactions tab, all individual invoices of the day are listed.

    mceclip5.png

View completed Z-reports

Under Sales Accounting > Device History you can find all completed Z-reports chronologically sorted.

  1. Tap on a Z-report to see the details.mceclip6.png

Send Z-reports by email

You can send Z-reports by email at any time. By default, the Sales, Payment methods and Cash drawer tabs are exported. In the last step you can add the contents of the Categories, Sales Items and Transactions tabs.

  1. To send a completed report from the History, tap on FeatureTypeOther-15.svg.
  2. Select Email.
    mceclip7.png ⮕ The Select Reports to send as Email view opens.EMail2.png
  3. Select the reports you want to send. You can select one, multiple or all Z-reports.
  4. Confirm your selection with NavbarCheckmark-3.svg.mceclip8.png ⮕ The Recipients window opens.
  5. Search for a created staff member and confirm with NumpadReturn-2.svg.mceclip9.png

    It is possible to enter multiple recipients.

  6. Confirm your recipient list with NavbarCheckmark-3.svg.
    mceclip10.png ⮕ The Options window opens.
    In the Options window you can add the contents of the Categories,Sales Items and Transactions tabs.
  7. Select the reports and tap [Confirm].mceclip11.png ⮕ The emails are sent to the recipients as PDF.
    ⮕ The window closes.

Print Z-reports

Requirements

  • A receipt printer is configured for your cash register

You can print Z-reports at any time. By default, the Sales, Payment methods and Cash drawer tabs are printed. In the last step you can add the contents of the Categories, Sales Items and Transactions tabs.

  1. To print a completed report from the history, tap on FeatureTypeOther-15.svg.
  2. Select Print.mceclip12.png

    You can print one, multiple or all Z-reports at the same time.

  3. Confirm your selection with NavbarCheckmark-3.svg.mceclip13.png ⮕ The Z-Report Output Options window opens.
    In the Z-Report Output Options you can add the contents of the Categories, Sales items and Transactions tabs.
  4. Select the reports and tap on [Confirm].mceclip14.png

Access Z-reports from the Accounting Administration menu

If you have several cash registers in use in your store, it is possible to call up the Z-reports of all cash registers. Under Administration, the menu buttons all cash registers, all staff members and all cash books are listed. These are only visible if you have assigned the user rights accordingly. 

You can restrict access to the view of the cash registers at any time via the user rights.

  1. Open in POS menu Sales Accounting under Administration: All Registers
  2. Tap on the cash register from which you want to access the Z-reports. In the example, the Z-report history of the cash register Cash register is shown.mceclip15.png ⮕ All Z-reports of the cash register are displayed. The current business day is listed under Current Business day. Under Closed Business Days, all completed reports are listed.mceclip16.png
  3. Tap on a Z-report to recall the detailed view of the report. 

To print or email the current or a completed report from history, tap on FeatureTypeOther-15.svg and follow the steps in the Emailing Z-Reports and Printing Z Reports sections.

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