Configure Cash Container

  • Updated

In this How-To you will learn how to configure your cash containers in your Accounting settings.

Requirements

In our example, we will make the settings for a shared configuration.

  1. From the POS menu, open Sales > Accounting.
  2. Tap on Settings.
  3. Tap on [Edit configuration].1_EN.png
  4. Tap on a cash container in the Cash Management tab. In our example, we select Overall.2_EN.png⮕ The Cash Containers [name of cash container] window opens.
  5. Make the following settings in the following tabs:
    • General

      3_EN.png

      Amount Thresholds

      Minimum cash threshold: In this field, enter a minimum amount that must be in this cash container.

      Maximum cash threshold: In this field, specify the maximum amount that can be stored in this cash container.

      Minimum cash threshold when starting a shift or a business day: In this field, enter a minimum amount that must be in this cash container at the beginning of a shift or business day.

      Maximum cash threshold when finishing a shift or a business day: In this field, set the maximum amount that can be in this cash container at the end of a shift or business day.

      Expenses

      Expensing mode: Tap this drop-down menu to select different expense modes.

      • Not allowed: Cash withdrawals for expenses are generally not allowed.

      • Not qualified: Both a cash withdrawal for an expense and a subsequent cash deposit (deposit of the corresponding change) are possible. For a cash withdrawal, only the amount withdrawn and the description are entered. For the subsequent cash deposit, the change amount and description are entered.

      • Qualified: Cash withdrawals for expenses are enabled. For a cash withdrawal, the expense type, the cash amount, the tax rate, the receipt number, the receipt date and a description are entered.

      Tag selection mode: Tap this drop-down menu to choose between different tag selection modes. The tags are related to the non-qualified expense mode.

      • Mandatory: It is mandatory to specify a purpose in the form of a tag.

      • Optional: Specifying a purpose in the form of a tag is optional.

      • Not allowed: Specifying a purpose in the form of a tag is not allowed.

      Allow Tag creation: Enable this option to add new tags when a purpose is specified for a non-qualified expense mode.

      Manage Expense Tags: Tap here to manage the tags used when specifying a purpose in a non-qualified expense mode. You can add, rename or delete tags.

      Other

      Show current cash balance: Activate this option if you want to see the current cash balance of the staff member or the cash register where you manage the cash.

      Print receipt for cash transactions: Activate this option if you want to print a receipt for cash transactions.

      Keep a continuous counting protocol: Enable this option to create a counting protocol for each cash transaction. This is especially interesting for cash vaults and petty cashes, where the current denomination in the cash container can be read from the counting protocol.

    • Cash Transactions

      4_EN.png

      Cash Transactions at POS Location

      Drawing targets inside POS location: Tap this field to define cash containers inside the POS location to which cash will go in case of a cash withdrawal.

      • Vault: Select this option if you want to transfer the cash you withdraw from the respective cash container to your cash vault.

      • Petty Cash: Select this option if you want to transfer the cash you withdraw from the respective cash container to your petty cash.

      Deposit sources for cash transfers inside POS location: Tap this field to define cash containers inside the POS location from which the cash will come in case of a cash deposit.

      • Vault: Select this option if the cash you put into the respective cash container comes from your cash vault.

      • Petty Cash: Select this option if the cash you put into the respective cash container comes from your petty cash.

      Cash Transactions outside of POS Location

      Drawing targets outside of POS location: Tap this field to define targets outside the POS location to which the cash will be transferred in the event of a cash withdrawal.

      • Bank Account: Select this option if you want to transfer the cash you withdraw from the cash container to your bank account.

      • Cash Supplier: Select this option if you want to transfer the cash you take out of the respective cash container to a cash supply company. An example here would be the exchange of banknotes for coins.

      Deposit sources from outside of POS location: Tap this field to define sources outside of the POS location from which the cash will come in case of a cash deposit.

      • Bank Account: Select this option if the cash you put into the cash container comes from your bank account.

      • Cash Supplier: Select this option if the cash you put in the cash container comes from your cash supply company.

      Cash Transfer Reasons

      In this section you can remove or add predefined reasons for cash transfers, add custom reasons or create custom reasons via Edit.svg.

      Selection Mode
      Choose between the different options:

      Mandatory: It is mandatory to specify a reason for cash transfers.

      Optional: Specifying a reason for cash transfers is optional.

      Not allowed: Specifying a reason for cash transfers is not allowed.

      + Add reason: Tap on [+ Add reason] to select or deselect predefined reasons for cash transfers.

      • Drop: Choose this reason if you put cash in your cash container from sources such as a petty cash, cash vault, your bank account, or a cash supply company.

      • Lift: Choose this reason if you take cash from your cash container that will go to targets such as a petty cash, a cash vault, a bank account, or a cash supply company.

      • Disposal: Choose this reason if you take cash from your cash container to transfer to your bank account or to a cash supply company.

      • Supply: Choose this reason if you put cash in your cash container (e.g. change) that comes from your bank account.

    • Counting

      5_EN.png

      In this tab you can make settings for cash counting at different times.

      Counting at Start, Counting during a Business Day, Counting at the End

      Counting mode: Tap this drop-down menu to set the cash counting mode for this time.

      • Not allowed: Cash counting is not allowed at this time.

      • Optional: Cash counting is optional at this time.

      • Mandatory: Cash counting is mandatory at this time.

      Counting type: Tap this drop-down menu to define the counting type for this time.

      • Denominations: When counting cash at this time, a denomination must be specified.

      • Amount: When counting cash at this time, only the amount must be specified.

    • Reconciliation

      6_EN.png

      Recounting

      Counting must be repeated in case of a difference: Enable this option if you want the cash to be recounted in case of a difference between the expected and the counted amount. This applies to your staff members who count their cash at the end of their shift or business day, as well as to you as the owner when you review the count discrepancy.

      When this option is activated, the following two subordinate fields appear:

      • Number of repetitions: Set the maximum number of recounts in this field via [Minus.svg] and [Add.svg].

      • Threshold for mandatory recount: Use this field to set a threshold for the difference that requires a recount. When the defined maximum number of recounts is reached and the difference is still above the threshold, the difference is displayed to the responsible person as a cash shortage or overage.

      Reuse denominations for recounting: Activate this option if you want the denominations you used in the previous count to be preselected in a new count.

      Automatic Reconciliation

      Threshold for automatic cash reconciliation: Activate this option if you want to set a limit for a cash shortage or overage. If there is a difference in the cash count that does not exceed the threshold, you can close the business day centrally without having to perform a reconciliation transaction or subsequently record a withdrawal.

      Cash Shortage and Cash Overage Reasons

      In this section you can define the selection mode for reasons, select or deselect predefined reasons for cash shortages/overages, and create and add custom reasons for cash shortages/overages via Edit.svg.

      Selection Mode
      Choose between the different options:

      Mandatory: It is mandatory to provide a reason for cash shortages or overages.

      Optional: Providing a reason for cash shortages or overages is optional.

      Not allowed: Providing a reason for cash shortages or overages is not allowed.

      + Add reason: Tap [+ Add reason] to select or deselect predefined reasons for cash shortages or overages.

Learn more...

Share this article

Was this article helpful?

0 out of 0 found this helpful

Have more questions? Submit a request