Add and Manage Petty Cash and Cash Vaults

This How-To describes new functions and workflows that are only available in enforePOS 2. This version is exclusively available to customers participating in the enforePOS 2 Early Access program.

In this How-To, we will show you how to add and manage petty cash and cash vaults in your accounting.

A petty cash is suitable for storing small amounts of money to be used for expenses such as office supplies, magazines, etc. A cash vault is suitable for storing larger amounts of money. The following sections will show you how to add, manage, and close a cash container, using a petty cash as an example.

Adding, managing and closing a cash vault is done in the same way as it is done with a petty cash.

Add Petty Cash and Cash Vaults

To add a petty cash, proceed as follows:

  1. Open Accounting in the POS menu.
  2. Tap on Petty Cash in the This Location section.
  3. Tap on [+ Add Petty Cash].1_EN.png
  4. Enter a name for the petty cash.
  5. Confirm with NumpadReturn.svg.2_EN.png

Manage Petty Cash and Cash Vaults

To use your petty cash, proceed as follows:

  1. Tap on your petty cash.3_EN.png
    The contents of each tab are described in the following:
  2. Tap on [Count Cash] if you want to count the cash in the petty cash.7_EN.png
  3. Tap on [Cash Transaction] if you want to make a cash deposit or withdrawal.8_EN.png

Close Petty Cash and Cash Vaults

It is a good idea to close a petty cash or cash vault in order to identify and, if necessary, reconcile any differences.

In our example, we will close the petty cash. To do this, proceed as follows: 

  1. Tap on [Close]. 9_EN.png⮕ The Count Cash window opens.
  2. Count your cash.
  3. Tap on [Confirm Counting].10_EN.png⮕ The Close window opens.
  4. Tap on [Close].11_EN.png⮕ You have closed your cash container.
    ⮕ The denomination of the current cash balance is displayed.

Reconcile Differences

In case of differences, you can either perform a recount or clear the difference with a reconciliation transaction. In our example, the expected amount differs from the counted amount by €5 on the first count when the cash container is closed.

You can find out which settings you can define for cash reconciliation in the How-To Configuring cash containers.

Perform recount

To perform a recount, proceed as follows:

  1. Tap on [Count again] in the Close window.12_EN.png⮕ The [Count Cash] window opens.
  2. Recount your cash. In our example, the amount is correct after the recount.
  3. Tap on [Confirm Counting].13_EN.png
  4. Tap on [Close].14_EN.png

Perform Reconciliation Transaction

To perform a reconciliation transaction, proceed as follows:

  1. Tap on [Reconcile] in the Close window.15_EN.png⮕ The Reconciliation window opens.

    Depending on the settings you have made for the corresponding cash container in the Reconciliation tab in the Selection Mode field for a cash shortage or overage, specifying a reason is either mandatory, optional, or not allowed. The default setting is optional.

  2. Tap on Reason to select a reason for the difference.16_EN.png

    Alternatively, you can tap on [Select Reason...].

    ⮕ The Reason window opens.
  3. Choose a reason. In our example we choose the reason Loss.17_EN.png
  4. Tap on [Description] to enter a description for the difference.

    Alternatively, you can tap on the field under Description.

    18_EN.png ⮕ The Description window opens.
  5. Enter a description for the difference.
  6. Tap on [Confirm]. 19_EN.png
  7. Tap on [Confirm].20_EN.png⮕ The difference was cleared by a reconciliation transaction.
  8. Tap on [Close] to close your cash container.21_EN.png

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