Create and Manage Safebags

This How-To describes new functions and workflows that are only available in enforePOS 2. This version is exclusively available to customers participating in the enforePOS 2 Early Access program.

In this How-To, we will explain how to create safebags from a cash withdrawal, how to manage safebags, and how to define restrictions for safebag identifiers. 

Create Safebags

Unlike petty cash and cash vaults, safebags are not added manually. Instead, they are created during a cash withdrawal. A Safebag is used for either a cash transaction to a bank account or to a cash supply company.

In the following example, we have finished the shift and are making a cash withdrawal after the cash count.

1. Tap on [Cash Drawing].
2. Choose a target with safebag. In our example, we choose Bank Account (with Safebag).
3. Choose a bank account.
4. Enter the amount.
5. Choose a reason for the cash transaction.
6. Optionally enter a description.
7. Tap on [Complete].
8. Tap on [End Shift].
9. Tap on .
10. Tap on Safebags in the left column.
    ⮕ The created safebag is displayed on the right.

Manage Safebags

1. Tap on the safebag.
   The contents of each tab are described in the following:

   • Summary

     
     

     This tab displays the staff member who marked the safebag as prepared and ready, as well as the denomination and the total amount of the safebag. 

   • Transactions

     
     

     In this tab, all transactions related to this safebag are listed.

2. Tap on [Picked up] to mark the safebag as picked up. The safebag will then disappear from the list.
   Alternatively, you can tap on on the right side of the safebag list to mark the safebag as picked up.
3. Tap on [Reject] if you want to delete the safebag.

   To be able to reject a safebag, a cash vault is required.

Define Restrictions for Safebag Identifiers

In this section you will learn how to define restrictions for safebag identifiers.

1. From the POS menu, open Sales > Accounting.
2. Tap on Settings.
3. Tap on [Edit configuration]. ⮕ The Accounting window opens.
4. Tap on the Safebags tab.
5. Tap on the Constraints field.⮕ The Constraints window opens.
6. Tap on [+ Add Identifier Constant].⮕ The Add Identifier Limitations window opens.
7. Select the desired type of limitation.
   

   • Prefix Limitations

     1. Tap on [Prefix Limitations].⮕ The Prefix Limitations window opens.
     2. Make the following settings in this window:

        Prefix Limitations 

        Prefix: Specify a prefix (defined letter, number, or character) that must always be at the beginning of the Safebag identifier.

        Fixed length: Set the exact length of the identifier prefix here.

   • Range Limitations

     1. Tap on Range Limitations.
     2. Make the following settings in this window:

        Range Limitations

        Lowest ID: Set the lowest number for the safebag identifier here. For example, if you specify here that the lowest ID must be 1500 and the ID is below this value (e.g. 1000), then the ID is invalid.

        Highest ID: Set the highest number for the safebag identifier here. For example, if you specify here that the highest ID may be 1500 and the ID is above this value (e.g. 2000), then the ID is invalid.

        Fixed length: Specify the fixed length of the safebag identifier.

Learn more...

• External devices compatible with enforePOS
• Accounting - Overview
• Accounting Settings
• Configure Cash Container
• Add and Manage Petty Cash and Cash Vaults